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17 Sep 2023

Traditionally, businesses kept important documents in a safe room that buyers could access during due diligence. These documents are now digitally stored in data rooms. Investors are able to access information such as your articles of association and your patents, your intellectual property and the legal structure of your business. This includes stock vesting, contracts and the cap-table (which lists who owns what).

If you’re in the process of preparing for an exit, investor or acquisition, it’s vital to have the proper documentation completed in a timely manner. This will speed the process and decreases the possibility of missing an important item.

Virtual data rooms offer the security of sharing and storing IP and licensing documents. Security features such as audit logs as well as user permission settings watermarking, and printing/download restrictions help prevent information leakage and data breaches.

Lawyers are often confronted with large volumes of confidential information in a trial. Virtual data rooms are the best to manage this material due to their strong encryption methods and granular security controls. VDRs also enable lawyers to collaborate on files with clients while keeping confidential information.

As soon as you begin pitching investors, a ‘data’ room for investors needs to be set up so that investors have access to all the information they require during due diligence. This will enable them to comprehend what you’re offering and help them make an the right decision as to whether they’d like to join with you.